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Hood To Coast Washington – Event

HTC WA Announcement

The creators of the Mother of All Relays and the most popular relay race in the world have officially announced another epic relay. Hood To Coast Washington will span 77 miles through the Evergreen State beginning from Washington’s Hood Canal and ending at the beautiful Pacific Ocean. This one-day, one-van, six-member race features all the sought after aspects of the original Hood To Coast Relay in Oregon. However, some things will be different. No sleeping fields, no major exchanges, no running in the middle of the night, and no need to take Friday off work.

Teams of six will run 77 miles with each participant completing two legs along the 12-leg race course; walking teams of 4-6 will trek 52 miles along an eight-leg course. All legs will feature an electrolyte and water stop, and smooth traffic. Racers will experience the beauty of western Washington as each leg showcases something special, like scenic waterways, the serene forests, and the Pacific Ocean. This event will be capped at 250 teams.

Hood To Coast Washington will be a primarily flat, fast, and friendly journey starting near Lake Isabella State Park, through the Olympic National Forest, along the Chehalis River and Grays Harbor, eventually ending at the state’s best kept secret—the coastal community of Seabrook, located on the Pacific Ocean.

HOOD TO COAST WASHINGTON OVERVIEW

THE MOTHER OF ALL RELAYS GOES TO WASHINGTON!

DATE: June 3, 2017

RACE COURSE: Hood To Coast Washington is 77 miles long for running teams and 52 miles long for walking teams. See Course Maps for more route info

TOTAL TEAMS: 250 Teams

PARTICIPANTS PER TEAM: 6 runners or walkers

TOTAL PARTICIPANTS: 1,500

REGISTRATION FEE: $800 – Running Teams, $600 – Walking Teams until December 31, 2016.
After December 31, $900 – Running Teams, $700 – Walking Teams

REGISTRATION PROCESS: Team captains CLICK HERE to register your team beginning December 7th at 12:01am PST. Registration is first come, first serve and will be completed entirely online (no mailing). Hood To Coast Washington is SOLD OUT.

Sold Out Banner

REFLECTIVE GEAR

From 4:00am – 7:00am and after 6:00pm, runners/walkers while participating must:

  • Wear a reflective vest (through 9:00am for reflective vest only)
  • Carry a flashlight (headlight or similar)
  • Wear one front and one back LED flasher.

Teammates/support personnel are highly recommended to wear a reflective vest and LED flasher (when not inside the race vehicle), on the course or at any exchange, from 6pm – 9am.

All participants are encouraged to wear high visibility colors during all hours.

HEADPHONES

Music devices with speakers below the head are allowed. 

  • Headphones/buds or any other music devices on the head ARE NOTallowed.
  • Music must be at a sound level considered appropriate to both the general public and other participants.
  • Participants must still be able to hear instructions and general traffic noises.
  • If a Volunteer or Race Official deems the music too loud, the participant must turn down the volume immediately, failure to comply will result in immediate disqualification.

BIKE PATROL

  • The race hires 10 people to patrol the entire course from 4 am – 9 pm. 
  • Look for them with Race Official volunteer shirts, reflective vest, event radios, LED lights and headlamps.

OPEN CONTAINER LAW

  • Washington State Law clearly states that no open containers of alcohol are permitted within vehicles.
  • Save the celebration for the Finish Beach Party!
  • Police will be strongly enforcing this law on the course again this year.

COURSE CLOSURE

  • The Race Course and Finish Area will close Saturday evening at 9:00pm.
  • Any teams still on the course at that time will be requested by Race Officials to either discontinue the race, or plan on finishing by having more than one teammate run at the same time, called “Leap Frogging.”
  • All teams are seeded to finish before the course officially closes, provided your team has supplied honest race pace times.

 

SELF POLICING

  • No traffic or police monitors are promised to protect runners and walkers from vehicular traffic along the course.
  • Great care must be exercised at all times by participants and team vehicles.
  • Participants must travel along the right road shoulder or sidewalk (unless otherwise stated), and obey all Washington traffic laws and signals.
  • Self-policing of our event is the reason we will have a lack of injuries or traffic-related mishaps.

 

FIRST AID

  • Teams are required and responsible for supplying an adequate first aid kit to treat: blisters, abrasion, headaches, heat exhaustion, and other common ailments.
  • Most running/walking injuries are directly related to soft tissue trauma and are effectively treated with ice.
  • We strongly recommend bringing a cooler filled with ice (remember R.I.C.E: Rest Ice Compression Elevation).

 

COMMUNICATIONS

There will be a radio at every exchange point along the race course.

If you see anyone in need of assistance, please get their race number, and if possible, let the Exchange Leader with a radio know at the next Exchange Point. They are capable of bringing in an ambulance or even Life Flight if necessary.

EMERGENCIES

In case of emergency, (Start, on course roads, or at Finish), it is each participant/team’s responsibility to seek their own appropriate medical/emergency care. (Remember to write your emergency medical info where provided on the back of your race bib!)

HYDRATION & FIRE DANGER

  • This could be another hot, dry summer. Let’s all do our part to reduce the chance of a forest or grass fire! Each team vehicle should to carry a fire extinguisher, shovel, and gallon(s) of water.
  • No aid stations guaranteed along the course
  • Participants are strongly urged to carry large containers of water in team vehicles!
  • Mid-day, temperatures may be in the high 80’s to low 90’s.
  • Most important step you can take during the race is to continuously hydrate (drink non-caffeinated fluids and water).
  • Recommended intake: 12-16 cups of water per day

30 MINUTE PENALTY

Race Numbers/Wrist Wraps

–  Race bibs must be worn at all times, and the Wrist Wrap must be carried/worn at all times throughout the race.

No Stopping on Road or in Exchange Parking Area Prior to Parking

–  No stopping, when vehicles are moving, to drop off a runner/walker.  This quickly causes a backup of congestion if vans do not adhere to the rule.

 

Vehicles Following Participants

–  No vehicles will be allowed to follow behind participants to illuminate the road during night-time legs. These vehicles severely impede traffic.

Conduct on Race Course

– Any conduct deemed unsafe or unsportsmanlike by Race Officials will not be tolerated.  Do not obstruct traffic, play loud music, yell, or honk horns early in the morning or at night in rural/neighborhood areas. Also, no van decorations that are overtly suggestive, sexual, or that contain foul language.

No Parking on Road Prior to Exchange

– No parking is allowed along the road within 500 feet prior to an exchange. Parking is allowed in designated areas only after the exchange point marker. Please park off the road as far as possible, watch for participants, and stay alert to other traffic.

60 MINUTE PENALTY

Participant Rotation

– All teams are to rotate their team members in the same sequence throughout the race, not consecutively in a row. (For example, if a participant begins on Leg 2, he/she must stay in the number 2 position throughout the race. The participant would then rotate to Leg 8.  This sequence should continue unless a teammate has dropped out).

Mixed Division Participant Drop Out

– If a runner/walker on a Mixed Division team becomes injured and drops out during a leg, the injured runner/walker must be replaced with the next team member in rotation of the same gender. (See Handbook for additional details and examples.)

Participant Drop Out

– If a team member drops out due to injury or illness during a leg, only the next runner or walker in rotation can take the wrist wrap and continue, (but only to the next exchange point). The next person in rotation can only finish the unfinished portion of the previous leg and go no further. A handoff must occur at the exchange point to the next participant in rotation. No more than one substitution in one leg is allowed. (See Handbook for additional details and examples.)

Race Officials

– Course volunteers, W.S.D.O.T., and traffic safety officials at exchanges are considered Race Officials. They have authority to disqualify a team for rule violations, abusive behavior, or failure to follow instructions given by volunteers. Abusive treatment or disregard for their authority will result, at minimum, in a 60-minute penalty.

Display of Team Vehicle Signs

– Each team is to have one (1) vehicle. Official vehicle signs will be issued to each team (within team bag given at Packet Pickup or Race Check-in Tent). A 60-minute penalty will be assessed for failure to properly display these signs. A team found with more than one vehicle on the race course will be disqualified.

 

DISQUALIFICATION

Safety Gear

–  From 4:00am-7:00am and after 6:00pm, all participants on the course must:

– wear one front and back LED flasher 

– carry flashlight, or wear headlampor hat headlight 

– wear reflective vest(this must be worn until 9:00am)

Providence is providing each team with two LED flashers in their bag at Packet Pickup!

(Each team must present two reflective vests, two flashlights (or Headlights) and two LED flashers for inspection at the Start Check-In Tent. Teams are then issued the official race wrist wrap and allowed to participate).

Save the Party for the Beach!

– Open alcoholic containers, drinking, inebriated participants or volunteers on the course will immediately be disqualified.

No Bicycles or Dogs

– No bicycles or dogs are allowed to accompany participants on the race course. Team members found biking the course are assumed to be accompanying participants and the team will be disqualified.

Public Nuisance Rule

– Participants who are reported to have littered, urinated, or defecated on private property will immediately be disqualified. Please use good judgment and be considerate of property owners along the course. Portable toilets and ample garbage containers are provided at each exchange point.

No Oversize Vehicles

– No vehicles 80″ or wider, or longer than 23′, motor homes, buses or limos are allowed on the course by any team or team support. If you have doubts about the legality of your vehicle, contact the HTC/PTC Office prior to the relay.

Start Time

– Any teams found starting the race earlier than their assigned Start Time will be disqualified

Headphones

– Music devices with speakers below the head are allowed.

– Headphones/buds or any other music devices on the head are NOT allowed.

– Music must be at a sound level considered appropriate to both the general public and other participants.

– Participants must still be able to hear instructions and general traffic noises.

– If a Volunteer or Race Official deems the music too loud, the participant must turn down the volume immediately.

– Failure to comply will result in disqualification.

– Good example of a reflective vest with built in speakers below the head: http://shop.portlandrunningcompany.com/roadnoise-sound-running-vest/dp/75075

TEAM STRUCTURE

  • Each team will consist of 4-6 runners or walkers.
  • Runners will run two (2) total legs. Walkers will walk one or two (1-2) total legs.
  • Runner Order: Runner 1, Runner 2, Runner 3, Runner 4, Runner 5, Runner 6, Runner 1, Runner 2, Runner 3, Runner 4, Runner 5, Runner 6,
  • Walker Order: Walker 1, Walker 2, Walker 3, Walker 4, Walker 1, Walker 2, Walker 3, Walker 4. Order may be different for teams of 5 and 6.

PACKET PICKUP

Packet Pickup:

Friday, May 5
10:00 am – 7:00 pm
Southeast Foot Traffic – 7718 SE 13th Ave, Portland, OR 97202

Saturday, May 6
10:00 am – 6:00 pm
Southeast Foot Traffic – 7718 SE 13th Ave, Portland, OR 97202

Sunday, May 7
11:00 am – 5:00 pm
Southeast Foot Traffic – 7718 SE 13th Ave, Portland, OR 97202

BAGS/PACKETS INCLUDE

· Technical Fabric Men’s and Women’s Size Race Shirts

· Race Bib Numbers and Van Signs

· Start Times

· Goodies from sponsors!

·  Pre-assigned disposable timing chips will be issued at the start lines.

START LINE

The HTC Washington Start for runners is located at Lake Isabella, WA. Walkers will start at Elma Elementary School.

– Start waves are 4:00am – 9:00am.
– Be aware of participants already on the course as you enter the Start Area

TEAM CHECK-IN PROCEDURES

One person from a team is required to check-in; doesn’t need to be the Team Captain

1)  Present team safety equipment for inspection at the Equipment Check-in area 20 min. prior to Start Time

Two (2) Reflective Vests
Two (2) LED Lights/Flashers
Two (2) Flashlights or Headlamps

2)  State your team number to Race Officials

3) Sign and turn in the Traffic Safety Agreement ( last page in handbook)

4)  Sign next to your team name on the official check-in sheet and receive your timing chip

Upon check-in, your team will be issued the current year Race Wrist Wrap. Without the Race Wrist Wrap and approval of Safety Equipment, teams will not be permitted to start.

 

Out-of-town teams

– Receive race numbers, race shirts, wrist wrap, timing chip and vehicle identification signs at Start Check-in area

– Arrive 45-60 mins in advance of team start time to collect necessary materials and check-in

Awards will be given to the top three teams in each category of Men’s, Women’s, and Mixed.

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